Two Helpful Tax-Time Solutions to Implement Now

Planning ahead for tax season pays off. Whether you’re chugging along on this year’s taxes or all done, here are a couple tips you can apply to prep for tax time, any time of year.

Set Money Aside Ahead of Time

I’ve spoken with many business owners who’ve told me they regretted not setting aside money for taxes. Some also tell me they were initially surprised by the additional self employment tax. Clients often come to me after they’ve been hit with the tax bill. At this point, we have to pay off the tax debt and save for this year’s taxes. Doing both is tough, and can make a real financial mess for new business owners. 

To solve this problem, I recommend two things. First, work with a tax preparer or bookkeeper who will help estimate a percentage to be held out for taxes. You can read more of my advice about working with a bookkeeper here. Putting money aside will help avoid that nasty surprise.  This can also be a precursor to implementing the Profit First system, which is designed to keep your business prepared to pay its expenses, and pay you a fair wage.

If you want to go the extra mile, you can also read my article 5 Steps to Prepare for Tax Time. Although recovery from this type of situation needs to be thorough, it’s a chance to implement new and better systems and get your business organized.

Learn to Read Your Quickbooks Reports

Bookkeeping is essentially a simple process, but it requires attention to detail. Whether you DIY your bookkeeping or work with a professional, hours can be saved by learning to read your QuickBooks reports. This can help you double check whether you’re entering everything correctly, or whether there’s any mistakes. Sometimes when I work with clients, we have a big mess on our hands that can be traced back to a few minor errors. Reading your reports regularly helps prevent this! If you’re interested in learning more, I offer QuickBooks trainings and love helping small business owners understand their finances better.

If you enjoyed this article and would like more insights into your business finances, subscribe to my newsletter! You’ll receive my weekly blog posts along with a monthly tailored newsletter that includes relevant financial tips for small business owners.

How to Invest in Your Business At Exactly The Right Time

Once you’ve gotten the ball rolling with your business, it can be difficult to chart a clear path forward. Running a business is full of constant decision making, and often it can be tempting to just stick with what works, without trying to expand. However, with a few strategic moves, your business can meet the income goals you want it to reach. But what are they? The thought of spending the money for a certain marketing plan, or hiring a coach only to find little return on your investment, often plagues business owners. How do you know when the time is right to invest in your business?

As part of my series on financial mistakes business owners have made early on in their businesses, today I’m exploring when to take the leap and spend for business success. For other posts in this series, check out the articles on tax prep, pricing, and hiring a bookkeeper. Let’s jump in:

The Mistake

When should you invest in your business? Doing so at the wrong time and not doing so at all can be equally debilitating for your business. I’ve noticed this in the business journeys of quite a few of my clients.

The Solution

Knowing when to take the leap to invest in your business, to spend on marketing or hire an employee, can be tough.  These decisions can become clearer through working with an advisor to review the costs and benefits and also by using the Profit First system for guidelines around spending for operational expenses or for expansion. You can read more about the Profit First system by downloading the first 5 chapters of the book, or by exploring my page on the theory, and the allocations calculator. 

I hope these thoughts have been useful! If you’re interested in investing in your business but don’t know where to start, check out my Service Packages. I offer guidance on exactly these sorts of things. I’m also offering an accounting reboot session for anyone using Quickbooks Online as an end-of-year special. It can make a huge difference and help you identify trends in your business finances.

☮

Angela

Don’t Let Your Taxes Sneak Up On You, Do This Instead

Taxes don’t come out of nowhere, yet somehow it’s easy for us as business owners to get caught unprepared. As both a bookkeeper and financial coach, I see this often, but it has a simple fix. This month I’m reviewing mistakes women told me they learned from early on in their solopreneur careers. Let’s unpack this one:

The Mistake

One woman I spoke with told me she regretted not setting aside money for taxes. Some women also told me they were initially surprised by the additional self employment tax. Clients often come to me after they’ve been hit with the tax bill. At this point, we have to pay off the tax debt and save for this year’s taxes. Doing both is tough, and can make a real financial mess for new business owners. 

The Solution

To solve this problem, I recommend two things. First, work with a tax preparer or bookkeeper who will help estimate a percentage to be held out for taxes. You can read more of my advice about working with a bookkeeper here. Putting money aside will help avoid that nasty surprise.  This can also be a precursor to implementing the Profit First system, which is designed to keep your business prepared to pay its expenses, and pay you a fair wage. If you want to go the extra mile, you can also read my article 5 Steps to Prepare for Tax Time. 

Although recovery from this type of situation needs to be thorough, it’s a chance to implement new and better systems and get your business organized. I hope you appreciated these insights, stay tuned for next week’s article!

☮

Angela

Your Prices Matter, Here’s Why

When it comes time for you to price your services or products, you might find yourself at a loss. There are all kinds of pricing formulas out there. Some involve complicated math and some that just ask you to consider wholesale versus retail pricing. My personal favorite way to determine prices is to set income goals informed by the purpose and the plan you have for the money you earn from your business.

This month, I’m going over some financial mistakes women I’ve talked with recently first made in their business, and how to correct them. Let’s dive in:

The Mistake

This woman I spoke with listed not pricing her services high enough as her biggest financial mistake. She priced them too low initially. After realizing this, she found it difficult to raise her rates, because her first clients expected her low prices. She struggled between raising her prices and earning a wage that was too low for her needs. 

The Solution

If you are just starting out and are about to price your products – congratulations! You can take preventative action to make sure this doesn’t happen to you. The most important thing to do first is to establish your money why – your purpose and plan for the money you earn though your business. Where will it go? What will it do? An important part of this process is looking through your expenses and determining how much your business will support you with them. Once you’ve established your money why, you’ll be able to set income goals based off this information, so that your income is truly able to cover your living expenses. Once you know how much money you need to make, it’s easy to figure out how high your prices need to be.

Ask yourself a few more questions: What products or services are you planning to produce and sell most often? How much time, labor, and supplies will go into production? Account for those costs in your pricing formula, and make sure the answers are what you want them to be. If you’re planning to make most of your money from custom embroidered portraits, but you actually hate embroidery, maybe you’ll want to tinker with your profit model a bit. After this inquiry, you’re well on your way to pricing yourself well. For more resources, check out this article I wrote about my interview with Megan Auman.

If you’ve already priced your products and wound up in a similar situation to the woman above, you can still double back and figure out your true income targets and prices. The real challenge comes in actually implementing a rate change. Before you do this, it can be helpful to do some mindset work. Raising your rates can be a scary prospect that brings up all kinds of emotional baggage, but if you work on it, you can get to a point where you feel settled. Then, go ahead and raise your prices! You deserve to be comfortable and make a living wage. After all, isn’t that why you went into business for yourself?

I hope you found this helpful! I’m doing a series on financial lessons learned from business in honor of Financial Planning month, so stay tuned. And if you enjoy these thoughts, I wrote a lot more about planning and financial lessons in this month’s newsletter. Read it here and subscribe if you wish – you can unsubscribe any time.

☮

Angela

Image Source: Jason Blackeye

Why You Need a Bookkeeper From the Beginning

I recently had the chance to hear from some other women about the hardest financial lessons they’ve learned through running their businesses. One of the women I spoke to listed not hiring a bookkeeper from the start as her number one mistake.  

The Mistake

When she started her business, this woman decided not to hire a bookkeeper right away. She had a vague plan to address it eventually – she knew she could either do it herself, or hire someone when her income was higher. However, when it came time for taxes, she had a big mess on her hands. She had to hire a professional to clean it up on a short timeline in order to pay taxes, and that emergency help was costly. She also missed out on having a complete understanding of her business that year, because she couldn’t look at her numbers clearly. Because of this, she missed all sorts of important analytics, like what sold best, when it sold, etc.

The Solution

After this fiasco, the best thing to do is to hire a professional to come in regularly. Even if it’s once a month or once every two weeks, knowing someone else is coming in can keep you accountable to your books. A good bookkeeper also finds and shares any financial insights they catch. This is an invaluable but often understated aspect of bookkeeping services. Understanding where your profit comes from, where your operating expenses go, and any other money-related patterns in your business can help you make better business decisions in the long run. If you’re interested in more on this topic, I recommend my articles How to Get the Most Value From Your Bookkeeper and “Know What Your Numbers Are Telling You.”

Why You Need a Bookkeeper From the StartFinally, once you hire a professional, instead of just taking your best guess yourself, you may find you’re more relaxed about the state of your business. The value of feeling at peace with money is not to be understated.

I hope you found this helpful! I’m doing a series on financial lessons learned from business in honor of Financial Planning month, so stay tuned. And if you enjoy these thoughts, I wrote a lot more about planning and financial lessons in this month’s newsletter. Read it here and subscribe if you wish – you can unsubscribe any time.

☮

Angela

Image Source: Steve Johnson

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